Minutes & Bylaws

BYLAWS UPDATES 04/04/2024

04/04/24

UNDER SILENT AUCTION COMMITTEEE

L.E.T.S. see agenda

Our association will provide only 3 scholarships for elected officials not to exceed 50% of proceeds. The 2^nd VP will review the applications and present those qualifying and chosen to MML.

Guidelines for committee appointments

CHANGE DATES OF WHEN POSTED, WHEN DUE TO 1ST VP, AND WHEN DUE TO MEMBERS

BYLAWS UPDATES 12/13/2023 – changes and new wording shall be below in red

Scholarship Policy

SECTION 3: IIMC Scholarship.

The IIMC Annual Conference Scholarship shall provide an opportunity for every Municipal City Clerk in the State of Mississippi the opportunity to attend the IIMC Annual Conference to help achieve the goal in obtaining the Master Certification.

The IIMC Annual Conference Scholarship shall provide for the registration cost only. Pending availability of funds three (3) scholarships shall be awarded to Municipal City Clerks annually. One – Northern District, One – Central District, and one – Southern District. A Minimum balance of two thousand dollars ($2,000) shall be maintained in the scholarship fund. This shall cover the registration only.

The precedence for award shall fall to a City Clerk. Should a Deputy Clerk apply, the award may fall to the Deputy Clerk (assuming all criteria are met) if a City Clerk does not apply. Should a qualifying officer of the Executive Committee apply for the scholarship (as referenced in Article IX) and be awarded, those funds equivalent to early bird registration may be allocated to other travel expenses for that officer. This scholarship is voted on and awarded by the IIMC Committee.

Change Larry Graves Scholarship to Larry Graves Clerk Education Grant thereby changing all Scholarship reference to Scholarship and Grant Policy

Scholarship Policy: Scholarship and Grant Policy:

SECTION 1: Larry Graves Scholarship. Larry Graves Clerk Education Grant. It shall be the policy of the MMCCA that the Larry Graves Scholarship Clerk Education Grant shall provide an opportunity for every Municipal Clerk in the State of Mississippi to obtain training and subsequent certification through the Clerks’ Certification Program. The Larry Graves Scholarship Clerk Education Grant shall provide for registration costs and lodging for the recipient to attend the Clerks’ Certification Program. Pending availability of funds, three (3) full scholarships grants shall be awarded to Clerks one per district (Southern, Central, Northern) annually (one scholarship grant given to each district for the session in spring and fall). A minimum balance of three thousand dollars ($3,000) per scholarship grant shall be budgeted annually for the Scholarship Clerk Education Grant fund. Scholarships Grants shall be awarded accordingly. Proceeds received from vendors’ fees shall be deposited accordingly into the Larry Graves Scholarship Clerk Education Grant Fund for budgetary purposes.

Change all Scholarship Committee references to: Scholarship and Grant Committee

We plan to post a link as soon as possible that will allow you to access all archived minutes of the Mississippi Municipal Clerks Association. In the meantime, we’ve posted some of the more recent minutes.

Constitution and Bylaws

MMCCA Short & Long Term Goals, September 2016

MINUTES

2024